Autumn, the perfect time to tidy up, reorganize, and clean

Spring makes me want to clean everything, and fall makes me want to tidy, reorganize, and clean up. This article will therefore cover both public and private commercial and industrial establishments. However, the concepts can be adapted to your home. You may find that some areas of your building accumulate more clutter than others.

Let's attack the starting list

To give you an idea of what needs to be done, I recommend first conducting a complete inspection of the building. Don't get bogged down in details; just make a note and list the areas to visit during your tidying up raid! Personally, I like to display this list for everyone to see at home! However, on a commercial and industrial scale, this should be included in preventative maintenance tasks, and it will be necessary to involve the employees involved.

There's so much to say about tidying, reorganizing, and cleaning buildings! But we're going to focus on spaces that can easily become cluttered in commercial and industrial settings:

• Cabinets and drawers
  • Bathrooms
  • Kitchen
• Quick-fill rooms
  • Deposits and storage
  • The concierge rooms of course!
  • Garage
• Archiving and registers
  • Document archiving binders
  • Digital decluttering (cell phone, computer, emails, etc.)

 Cabinets and drawers

Ahhhh, cabinets and drawers are perfect hiding places! In a commercial building, the more employees you have, the faster clutter can build up, and it's important to visit these areas regularly. Drawers and cabinets are perfect for hiding places! It's crucial to visit these areas frequently because the more employees there are, the faster clutter can build up in a commercial building. My thing is definitely not to tackle all the cabinets and drawers at once. I prefer to organize my reorganization room by room. And it's a good idea to ask for everyone's cooperation since we're in a commercial environment! Post a few days or weeks before the cleaning date.

Bathrooms, showers, changing rooms

It would be possible to check these spaces weekly to avoid the accumulation of soap and other personal items.

The employee kitchen and cafeteria

Cleaning frequency depends on what's stored there. If employees arrive and leave with their lunches and don't leave anything behind, cleaning can be spaced out. This could range from twice a year to every three months. There's no magic answer; it should be assessed based on your space.

Fridge:  Each person must have taken their lunch and brought it home. Any leftover lunches will be destroyed!

Cabinets:  To achieve this goal, you'll need to empty your cupboards, clean them, and reorganize them. Before you start organizing, ask yourself if you need all of this. Also, throw away anything that's damaged or you no longer want to keep, unless an employee wants to take it home!

Kitchen drawers: Utensils, condiments, salt, pepper, sugar, and other items will be particularly affected in commercial and industrial environments. This is of interest to all animals. Be sure to empty and clean completely. Any leaking bags will be destroyed.

Counters: Small countertop appliances should also be cleaned regularly (this topic will be covered in another blog post). However, be sure to bring all appliances forward to clean the bottom and back. This should also be included in your weekly maintenance.

Warehouses, storage rooms, concierge rooms and others

Phew, there's a lot of work to be done in these spaces, and sometimes participants show little interest in putting things back in order. So, my tip? Dedicate a day to getting the entire group of employees involved!

The concierge services: First, janitorial rooms should be cleaned weekly, including the sink, storage, and floor. However, it's advisable to do a major cleaning two to three times a year.

Also, take the time to repair problematic equipment.

In this blog you will find all the basic principles for organize your housekeeping premises well from a health and safety and logic perspective.

Housekeeping trolleys:  You can't clean spaces with a dirty and cluttered cart! Here's an article about what your housekeeping cart could containr.

However, this should be studied according to your work route, but you will have a good example.

The shelves: It's crazy what I could find on the shelves: a Bible, food, dirty utensils, dirty scraper blades, no cutlery and so on! This is not acceptable, your shelves must be clean and tidy.

Other warehouses and storage rooms: I also suggest that at least one monthly visit be made to these premises. . If only to sweep the floor, to make sure that nothing is leaking or escaping from the pipes. As for the contents, it will require the cooperation of the building's participants to ensure that everything stored there must be there. For example, in a school visited last year, one of the storage rooms opened onto a corridor. All the teachers stored various objects there, such as empty boxes, an obsolete computer, furniture in poor condition, etc. Everything was disorderly and downright dangerous for the health and safety of the employees.

Archiving and registers

According to corporate tax rules, it is necessary to keep records and supporting documents for a period of six years after the last tax year to which they relate. Similarly, if the supporting documents and records are stored on a computer or electronic medium, you must keep them in an intelligible form on the same medium for the same period. Source of information:  Quebec corporate tax. The information is the same regarding theCanada Revenue Agency.

If all documentation is organized by year and well archived, it will be easy to remove the year that no longer needs to be archived.

Ddigital decluttering (cell phone, computer, emails, etc.):  Last year, I had to urgently change my computer following an incident. I was lucky, I was able to recover all my data. But recently, I noticed on my computer that there were old files dating back several years, without any importance. I realized that I had a lot of reorganization and cleaning work to do, it will have to be done little by little! To this end, I prefer to leave their advice to specialists in this field.

I wish you a good time tidying up, reorganizing and cleaning, I am sure you will appreciate the order afterwards.